Search dictations notes from the dictation device, even before they are typed up.

Dictation software usually stores recordings as files – DSS, WAV or MP3 depending on the device – in a dictation folder on the server or a workstation. junova mirrors this folder to your instance, encrypted and over outbound connections only; transcription happens there, in the EU, and the recording remains the evidence behind the answer. Before we start, we check with you how your dictation set-up can be connected – for example whether recordings are stored encrypted, or whether dictation management runs as a cloud service from the manufacturer; in that case we clarify whether an interface exists and can be enabled and reached, and otherwise a scheduled export is the route. Philips Pocket Memo and SpeechMike, Digta devices from Grundig Business Systems and DS recorders from Olympus or OM System are just examples: what we connect are the files they produce. You can upload voice notes from your phone even before then.

Once set up, synchronisation runs automatically: new and changed documents from Dictation and voice recordings are added without anyone having to upload anything.

Set-upOnce the feasibility check is done, we estimate the effort and agree it with you before anything is set up – with your dictation software support partner, if you like. The set-up is charged on a time-and-materials basis, agreed in advance; you can upload voice recordings from your phone even before then.

This connection is set up for you rather than switched on in one click. Every source has its own logins, permissions and folder structure – so before we start, we check with you whether and how it can be connected at your company. Set-up and maintenance are charged on a time-and-materials basis, agreed in advance; the amount depends on the source.

You can also upload files, whole folders, emails, photos and voice notes at any time. In the demo you see the answers using sample documents from your industry; you check them against your own documents in the first weeks after go-live.

Before we start, we look at what format your recordings are in and how they sound. The transcript reflects what was said, not the finished document: paragraphs, emphasis and the layout of a pleading only appear when it is typed up, and spoken formatting instructions end up in the text. How well proper names, file numbers and statutory references, recordings made in a moving car or passages in dialect are recognised only becomes clear with your recordings; a misheard number can make later searches harder. Where two people talk over each other, telling who said what needs checking separately. If a dictation mentions neither a file number nor a client name – “re the file you know, as discussed” – the folder path is the main clue. And the processing status from dictation management – done, in progress, urgent – is not read: we read the recordings, not the management layer on top of them.