Search Scan-to-Folderquery delivery notes and reports from the scan folder.

The plan is for your device to keep saving where it saves today, and for a sync to mirror the scan folder, encrypted, into your own instance — read-only and only via outgoing connections. There, the scans go through text recognition (OCR); the suggested document type is confirmed by a person during the first pass, because it determines who is allowed to see the document. Whether and how this works for you, we check with you before we start — depending on device, storage location and settings. Until the connection is set up, you can upload individual scans, entire folders and photos.

Once set up, synchronisation runs automatically: new and changed documents from Scan-to-Folder are added by themselves, without anyone having to upload anything.

Set-upWe estimate the effort once we know where and how your device saves, and discuss it with you before anything is set up. It is billed by effort. The plan is that nothing needs to be changed on the multifunction device itself.

A connection is set up for you, not activated in one click. Every source comes with its own logins, permissions and folder logic — whether and how it can be connected at your company, we check together beforehand. Set-up and maintenance are billed by effort; how much that is depends on the source and is discussed beforehand.

Until then, and independently of it, you can upload files, whole folders, emails, photos and voice memos. Before we start, we go through real questions with you to see how the answers look.

Beforehand, we look at how your device saves and whether it can assign file names, subfolders or separator sheets itself — that depends on model, firmware and enabled features. Scans go through text recognition (OCR); how well that works with faded copies or handwriting such as the margin note on a daywork sheet becomes clear from your files. A stack that went through the feeder in one go is initially one file; whether it can be split into individual delivery notes depends on a feature to split by — separator sheet, barcode, recurring header — and that is setup effort. The file names from the device usually say little about the content; searching is based on what is on the sheet, and if the order number is missing there, someone has to add it. We also clarify whether a new device might reset the sequential number, so that one scan does not overwrite another.