Search dictationsnotes from the dictation device, even before they are typed up.

Dictation software usually stores recordings as files — depending on the device as DSS, WAV or MP3, in the dictation folder on the server or on the workstation. The plan is to mirror this folder, encrypted and only via outgoing connections, into your instance; transcription happens there, in the EU, and the recording remains the evidence for the answer. Whether and how this works for you, we check with you before we start — for example whether recordings are stored encrypted or whether dictation management runs as a service of the manufacturer; in that case we clarify whether an interface exists, is enabled and reachable, otherwise a scheduled export is the route. Philips Pocket Memo and SpeechMike, the Digta devices from Grundig Business Systems or the DS recorders from Olympus or OM System are only examples: what is connected are the files they produce. You can upload voice memos from your phone even before that.

Once set up, synchronisation runs automatically: new and changed documents from Dictation and voice recordings are added by themselves, without anyone having to upload anything.

Set-upWe estimate the effort after the preliminary check and discuss it with you before anything is set up — gladly together with the support partner for your dictation software. It is billed by effort; you can upload voice recordings from your phone even before that.

A connection is set up for you, not activated in one click. Every source comes with its own logins, permissions and folder logic — whether and how it can be connected at your company, we check together beforehand. Set-up and maintenance are billed by effort; how much that is depends on the source and is discussed beforehand.

Until then, and independently of it, you can upload files, whole folders, emails, photos and voice memos. Before we start, we go through real questions with you to see how the answers look.

Beforehand, we look at the form your recordings are in and how they sound. The transcription reflects what was spoken, not the finished document: paragraphs, emphasis and the form of a pleading only come about when it is typed up, and spoken formatting instructions appear in the text. How well proper names, file numbers and statutory citations, recordings from a moving car or passages in dialect are recognised becomes clear from your recordings; a misheard number can make later searching harder. Where two people talk over each other, attributing who said what is a separate point to check. If a dictation mentions neither a file number nor a client name — “re the file you know, as discussed” — the folder path remains the main clue. And the processing status from dictation management — done, in progress, urgent — is not part of the plan: the recordings are read, not the management layer on top of them.