Knowledge base for building contractors and constructionwhen the site foreman asks which concrete grade goes into the basement.

Bills of quantities, foreman’s drawings, daily site reports, time-and-materials sheets, variations and handover records in one place, every answer with its source. You ask from your phone in the site container or at the screen in the office — whether that holds up with your documents is something you check in a demo.

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Everyday question

“Which concrete grade and which exposure class were specified for the floor slab?”

The answer is in

Bill of quantities · Concrete delivery note

1 Source in one click

Day to day

Sound familiar?

The foreman calls and wants to know the concrete grade for the basement — and the bill of quantities is in a binder at the office.
The client says that was included in the lump sum. Our time-and-materials sheet from back then is somewhere in the site container.
Why we underpinned differently on the 2016 extension, only Sepp, the site manager, knows. Sepp is leaving in spring.

Friday afternoon, the final invoice for the project is due to go out. The client’s site supervision (ÖBA) has struck out three time-and-materials items: the sheets, they say, were never countersigned. The site manager knows that the foreman presented them on site at the time — he took the photo himself; it is in his phone gallery among six hundred other site pictures. The daily site report for that day is a scan in the project folder, filed as SCAN_0447. The related claim for additional costs was notified by email, in the mailbox of a site manager who moved on in the summer. That afternoon, three people search through binders, mailboxes and the site container. Two of the three proofs turn up. The third item is written off because nobody can say any more where it is — not because the work wasn’t done.

Statements as they come up day to day in this industry.

Example questions

Questions from your day-to-day work

Three questions as they come up day to day, and the document in which the answer should be found. Whether and how well the answer comes with its source, you check in a demo with your own documents.

“Which concrete grade and which exposure class were specified for the floor slab?”
1 Bill of quantities · Concrete delivery note
“What did we write about this variation, and how did the client’s site supervision (ÖBA) respond?”
2 Claim for additional costs · Correspondence with the ÖBA
“Which defects from the handover are still open, and when does the warranty period end?”
3 Handover record · Deadlines from the construction contract

Documents

The documents that matter to you

Bills of quantities and tender documents, including as data files under the Austrian standard ÖNORM A 2063
Cost estimates with the K-sheets under ÖNORM B 2061
Construction contracts under ÖNORM B 2110, variations and claims for additional costs
Foreman’s, formwork and reinforcement drawings, together with structural calculations and bar schedules
Daily site reports, time-and-materials sheets, measurements and concrete delivery notes
Handover records, defect lists and the health and safety plan (SiGe-Plan) under the Construction Work Coordination Act (BauKG)
Site photos and the foreman’s voice notes

Integrations

Connecting your systems

Your system stays as it is. Whether and how a connection is possible, we check before we start — until then, you simply upload documents.

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Pricing

What it costs

Basic package

from€500/ month

One-off setup €2,900 · net

A flat fee per company. Everyone at your company may ask — the technician just as much as the office, no per-head licence. Whether a connection to your system is possible, we check before we start; one-click connections are included in the setup, others are billed by effort, and what they cost is fixed beforehand.

At the kickoff we record twenty questions that the acceptance is based on.At the kickoff we agree on twenty questions together – along with the documents the answer should come from. At acceptance we go through them together and look at what the system does with them. What follows from that is set out in the offer.

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Getting started

Where you start

Start with the project directory on your server. Bills of quantities, drawings and correspondence are already organised there by project — and that is the order in which you will ask later, too. Who gets to see what, however, doesn’t depend on the individual folder: you assign rights by document type and role, so the cost estimate goes to site management and the foreman’s drawing to the people on site. For the demo, take two completed projects and one ongoing one. The ongoing one shows whether the answers are any use in the site container; the completed ones show whether the warranty questions that still come in years later are answered with the right source. Whether AUER, ABK, BauMaster or your server can be connected, we check before we start.

FAQ

Frequently asked questions

The client’s site supervision strikes out time-and-materials items because the sheets aren’t countersigned. Does the knowledge base help us?

It can show what you have in hand. The deadline itself is in the contract: where ÖNORM B 2110 is agreed, daily records must be kept of time-and-materials work and submitted to the client within the agreed period for confirmation of type and scope — if no period is agreed, it is seven days. If the sheet comes later, you have to prove the work by other means. You ask by project and item; the answer gives the time-and-materials sheet, daily site report and correspondence with date and source, as far as they are in the knowledge base, and if the system finds nothing, it says so. The contract is not interpreted; the assessment is still yours.

Our daily site reports and time-and-materials sheets are handwritten. Is a scan of them any use?

How well scanned handwriting is read depends heavily on the writing: neat block capitals are a different matter from hours jotted down in a hurry. That is a point you clarify in the demo with a stack of real reports — including whether illegible passages remain recognisable as such. So that you can check, every answer gives the page it comes from. With the daily site report, a second look at the date it was sent is worthwhile: under ÖNORM B 2110 it must be handed over within two weeks, and if it stands for two weeks without objection, it is deemed confirmed. That very date is on the scan or in the email it went out with.

There are five revisions of a foreman’s drawing. Which one comes up as the answer?

The answer gives the revision with index and date from the title block, and the source. Whether it also shows that older revisions exist is a point to check in the demo with a drawing of which you have several revisions. Which revision applies on site is still decided by site management. If you ask for the drawing for a building element, the file path is included, so that the right one goes to the foreman and not the one that happened to be on top. If the system finds no drawing for this element, it says so.

We did notify the additional costs — only nobody knows any more how.

That is a typical question for the knowledge base. Under ÖNORM B 2110, a disruption to performance must be notified without delay as soon as you can recognise its effects; the notification should state the reason, the estimated amount and the expected delay to the construction period, and it should be in writing, because if it comes to it, you are the ones who have to prove it. If the mailbox is included, you can ask about the notification; the answer gives date, recipient and source — even from the mailbox of a site manager who left long ago, as long as it still exists. What was only said in a meeting and never recorded won’t turn up here either; if the system finds nothing, it says so.

Guides

Request a demo — with examples from Building contractors & construction

In thirty minutes by video we show you, using examples from your industry, how questions are answered and what the source for each answer looks like. You do not need your own documents for this.