Knowledge base for roofers and sheet-metal workerswhen someone on the roof asks which metal is up there.

Measurements, quotes, manufacturers’ installation guidelines, flat-roof maintenance records and the photos from the roof in one place, every answer with its source. Whether that works with your property folders is something you check in a demo.

Everyday question

“Which metal and which seam type did we lay on the hotel extension?”

The answer is in

Measurement sheet · 2021 quote · Photos from the roof

1 Source in one click

Day to day

Sound familiar?

  • The foreman calls from the roof: 0.7 titanium zinc or aluminium on the hotel extension? That should be in the 2021 quote — and I’m looking for it now while he waits up there.

  • The tile we laid on the inn in 1998 can’t be bought any more. Karl once told me where you can still get it — nobody wrote it down.

  • After every storm, the same question from the customer: when did you do the roof, and is it still under warranty?

Monday after the föhn storm, seven o’clock. A property management company is on the phone: on the flat roof of the residential complex, the parapet capping has come loose, and a crew is to go up. The crew leader first asks where the anchor points are and whether they have been inspected. The company roofed the building itself, nine years ago. The fall protection documents came from the manufacturer at the time as a PDF attached to an email to a site manager who left long ago. The property folder has a plan, but without the anchor points. So the boss drives out himself, walks the roof with the crew leader and looks for the eyelets before anyone is allowed to clip on. The property management company waits, the crew waits, and the parapet capping stays loose.

Statements as they come up day to day in this industry.

Example questions

Questions from your day-to-day work

Three questions as they come up day to day, and the document in which the answer should be found. Whether and how well the answer comes with its source, you check in a demo with your own documents.

  • “Which metal and which seam type did we lay on the hotel extension?”

    1 Measurement sheet · 2021 quote · Photos from the roof

  • “Which waterproofing membrane is on the hall roof, and what does the installation guideline say about maintenance?”

    2 Installation guideline · Warranty documents

  • “When was the last roof maintenance on this property, and what was left open?”

    3 Maintenance record · Maintenance contract

Documents

The documents that matter to you

  • Measurements and roof area calculations per property
  • Quotes, variations and time-and-materials reports
  • Manufacturers’ installation guidelines and warranty documents — tiles, roofing membrane, titanium zinc
  • Maintenance contracts and maintenance records for flat roofs
  • Handover and inspection records for anchor devices and fall protection
  • Photos from the roof and voice notes from the scaffolding

Integrations

Connecting your systems

Your system stays as it is. Whether and how a connection is possible, we check before we start — until then, you simply upload documents.

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Pricing

What it costs

Basic package

from€500/ month

One-off setup €2,900 · net

A flat fee per company. Everyone at your company may ask — the technician just as much as the office, no per-head licence. Whether a connection to your system is possible, we check before we start; one-click connections are included in the setup, others are billed by effort, and what they cost is fixed beforehand.

At the kickoff we record twenty questions that the acceptance is based on.At the kickoff we agree on twenty questions together – along with the documents the answer should come from. At acceptance we go through them together and look at what the system does with them. What follows from that is set out in the offer.

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Getting started

Where you start

Start with the property folder on your server: measurements, quotes and photos are already kept together there per property. Add right away the installation guidelines and warranty documents of the two or three manufacturers you work with all the time — they are available as PDFs, and they cover exactly the questions from the roof for which someone would otherwise phone the office. The third stack is the fall protection documents: handover records, site plans of the anchor points, inspection records. They are usually the most widely scattered — and they are needed before anyone even climbs onto the roof. In the demo, you ask about properties you know and see whether the sources are right. Whether your server and Microsoft 365 can be connected, we check before we start.

FAQ

Frequently asked questions

A customer calls after a storm. Which date counts for the warranty?

The handover — not the invoice date and not the day the crew left. For work on a building, under the Austrian Civil Code (ABGB) it is three years from handover, unless the contract says otherwise. You ask by address; if the handover record is in the knowledge base, the answer gives its date with the source, alongside the final invoice and the correspondence from that time. Whether storm damage is a warranty case at all or an event that nobody is liable for is not decided by the system — that assessment is yours. If it finds no record for the property, it says so.

The installation guideline runs to eighty pages. Is the foreman supposed to scroll through it on his phone?

You ask for the passage, not the document: minimum pitch for this tile, seam width for this membrane, fixing requirements in the edge zone. The answer gives the paragraph with the page number, for looking it up. Whether the right passage comes up with your guidelines, you check in the demo with questions whose answer you know. The system doesn’t fetch a new version from the web on its own — whether it may access the internet at all is your setting: not at all, only after asking in the chat, or freely. When the manufacturer issues a new guideline, you add it; the old one stays in the knowledge base, because the roofs of that time were built to it and that is exactly what you have to show if there is a complaint.

Where the anchor points are and when they were last inspected — does the crew get that?

That depends on whether the documents are in the knowledge base. Under the Austrian Construction Work Coordination Act (BauKG), a file for later work must be prepared for buildings; it explicitly covers features such as access routes and anchor points, and the building owner must keep it for as long as the building exists. Whether they can still find it is another question — your own copy you can query if it is filed, even as a PDF attached to an old manufacturer email, provided the mailbox is included. Asked about the property, the answer gives the location and type of the points and the date of the last inspection record, as far as documented; if the system finds nothing, it says so. Under the Austrian PPE Regulation (PSA-V), personal protective equipment against falls from height must be inspected by a competent person at least once a year; the interval for the permanently installed device on the roof is set by its manufacturer. Nothing is calculated here — what is shown is what is documented.

A lot of what we get comes in as photos from the roof. Is that any use later on?

Photos can go into the knowledge base and be queried by property and period. The picture of the seam, of the junction with the chimney or of the rating plate of a smoke vent is often the only evidence that exists for a piece of work at all — especially for everything that later disappears under metal. The system suggests property and date; with phone pictures, the date taken is in the file anyway. How well photos can be found by what they show is a point to check in the demo with your own pictures. You confirm once what kind of picture it is: a damage photo a customer sends you and your own installation photo shouldn’t be open to the same people.

Request a demo — with examples from Roofers & sheet-metal workers

In thirty minutes by video we show you, using examples from your industry, how questions are answered and what the source for each answer looks like. You do not need your own documents for this.