AI knowledge base for building services engineering firms (MEP)when you are asked which design revision applies and what was balanced.

Heating and cooling load calculations, riser schematics, specifications of services, balancing and commissioning reports and correspondence on the project in one place, every piece of information with its source. Calculation and CAD programs are not connected; whether your project filing on the server and in Microsoft 365 can be connected, we check before we start. Whether the answers hold up, you check in a demo.

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Everyday question

“Which heating load was calculated for the school extension, and with which boundary conditions?”

The answer is in

Heating load calculation · calculation assumptions

1 Source in one click

Day to day

Sound familiar?

The installer calls from the site: which riser is on which pump? The schematic is in the project folder four times, and three of the versions have no date.
Which heating load was calculated for the school extension in 2021, the project manager knows. He has been at another firm since May.
The site supervision (ÖBA) recorded the balancing of the ventilation. The report is attached to an email from last year, and the system has run differently from the calculation ever since.

Friday afternoon, a call from the care home you designed in 2019: sampling of the hot water has produced an abnormal result, and the operator wants to know by Monday what was originally planned. Which temperatures were designed for the cylinder outlet and circulation, how are the branch pipes to the rarely occupied rooms routed, and was thermal disinfection actually included in the controls? The hygiene concept under ÖNORM B 5019 went out as an attachment at the time; it is not in the project folder. The functional description of the building automation exists in three versions, two of them without a date in the title block. The commissioning report was scanned and is called Scan_0047. On Friday evening two people are sitting in the office leafing through a folder that three people have filed into.

Statements as they come up day to day in this industry.

Example questions

Questions from your day-to-day work

Three questions as they come up day to day, and the document in which the answer should be found. Whether and how well the answer comes with its source, you check in a demo with your own documents.

“Which heating load was calculated for the school extension, and with which boundary conditions?”
1 Heating load calculation · calculation assumptions
“Which riser is on which pump, and which drawing revision applies?”
2 Riser schematic index C · drawing list
“What was measured when the ventilation was balanced, and which defects are open?”
3 Balancing report · defect list from acceptance

Documents

The documents that matter to you

Heating load calculations under ÖNORM EN 12831 with the Austrian supplementary standard ÖNORM H 7500, and cooling load calculations under ÖNORM H 6040, each with the boundary conditions used
Riser, system and schematic diagrams for heating, cooling, ventilation and plumbing with drawing revision and index
Energy performance certificates and the records for OIB Guideline 6, plus option comparisons for heat generation
Specifications of services and tender documents, also in the exchange format under ÖNORM A 2063, plus bid evaluations and award recommendations
Hygiene documents for central domestic hot water heating under ÖNORM B 5019 and for keeping ventilation systems clean under ÖNORM H 6021
Commissioning, balancing and measurement reports — hydraulic balancing, air volumes, leak tests and pressure tests
Data point lists and functional descriptions of the building automation, including the control strategy stored in them
Site meeting minutes, reports from the site supervision, acceptance reports, defect lists and the operating and maintenance instructions for handover

Integrations

Connecting your systems

Your system stays as it is. Whether and how a connection is possible, we check before we start — until then, you simply upload documents.

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Pricing

What it costs

Basic package

from€500/ month

One-off setup €2,900 · net

A flat fee per company. Everyone in your firm may ask — the front office just as much as the professionals, no per-head licence. Whether a connection to your system is possible, we check before we start; one-click connections are included in the setup, others are billed by effort, and what they cost is fixed beforehand.

At the kickoff we record twenty questions that the acceptance is based on.At the kickoff we agree on twenty questions together – along with the documents the answer should come from. At acceptance we go through them together and look at what the system does with them. What follows from that is set out in the offer.

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Getting started

Where you start

Start with a project whose system is already running — that is where the questions come from, not from current design work. First upload the calculations, the applicable schematics with their index and the commissioning and balancing reports, then site meeting minutes and correspondence. In the demo, ask questions whose answer you know, and check the sources. Only once you see what is actually being asked does connecting your project filing pay off; whether it is possible, we check before we start, and it is set up based on the effort involved.

FAQ

Frequently asked questions

For one part of the building there are five versions of the same schematic side by side. How does the system know which one applies?

It does not know, and it does not claim to. The answer names drawing revision, index and date from the title block for each version; whether it is clear that several revisions exist is a point to check in a demo. If there is a drawing list in your records, it can come in as a second source — then you see in one answer what the folder contains and what the list says about it. Which revision was approved for construction, you decide.

Our design is in the calculation programs, not in files. Is it any use then?

What goes into the knowledge base is what you issue anyway: the calculation printout as a PDF, the schematic, the specification of services, the file in exchange format. That is exactly what people ask about later, because it is also what the client and the contractor received. We do not connect your calculation and CAD programs themselves; nothing in them is changed. Whether calculation printouts and exchange-format files can usefully be queried, you check in a demo with a completed project.

Can the system prepare a letter to the contractor if the balancing is not right?

It can create a draft — in Word or as an email draft — in which every statement has its source: the target value from the calculation, the measured value from the balancing report, the item from the site meeting minutes with its date. Nothing is sent automatically. Whatever actually goes out is still checked and signed by someone at your firm.

We work project by project with changing site supervision and sub-consultants. Who sees what?

Visibility depends on document type and role. Calculations, schematics and reports can be approved for a project role, while fee agreements, costings and internal correspondence stay in the office. Anyone without approval for a document does not get the content. How your changing project participants can be mapped with this, we clarify together with you before we start.

The contractor delivers the as-built documents as a PDF package, plus data point lists in Excel. What does the system do with them?

You upload the package as a whole folder, spreadsheets included; the answer names the file and its revision as the source. Whether the data point list from the handover date stays distinguishable from the version in the tender, you check in a demo. The system suggests system, project and date; a person confirms the document type — as-built documents and design revisions are simply not the same thing. If the system finds nothing on something, it says so.

Request a demo — with examples from Building services engineering firms

In thirty minutes by video we show you, using examples from your industry, how questions are answered and what the source for each answer looks like. You do not need your own documents for this.