AI knowledge base for architects and engineering consultancieswhen someone asks which plan revision is valid.

Plans with their revisions, building permits, tenders, minutes and certificates in one place, every answer with its source. Your CAD software is not connected; whether your project storage on the server and in Microsoft 365 can be connected, we check before we start. Whether the answers hold up for your projects, you check in a demo.

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Everyday question

“Which plan revision is valid for the site, and what has changed since the previous index?”

The answer is in

Construction drawing index C · drawing register

1 Source in one click

Day to day

Sound familiar?

The site foreman calls from site wanting to know whether revision C is now valid. The folder has three versions of the same floor plan, and the newest isn’t necessarily the approved one.
Which conditions were in the 2019 building permit, and which of them have been dealt with?
What was agreed at the site meeting is buried in an email attachment. Two years later, the client asks about exactly that.

On Thursday morning a client calls for whom you designed a house in 2016. He’s selling; the estate agent wants as-built plans and the energy performance certificate. An energy performance certificate is valid for ten years from the date of issue — so the question is exactly when the original one was issued, and that isn’t in the folder name. The prospective buyer also asks about the deviation on the staircase that was agreed with the authority at the time. The project manager responsible left the office four years ago. The project folder has fourteen subdirectories, one called ‘Einreichung_alt’, one ‘Einreichung_NEU_2016’; which of them belongs to the permit isn’t recorded anywhere. The authority’s consent to the deviation came in a two-sentence email, written by an official who retired long ago. An hour later the site supervision on a current project gets in touch about an additional cost claim: the contractor is relying on an instruction from a site meeting, and the site diary has a single sentence on it.

Statements as they come up day to day in this industry.

Example questions

Questions from your day-to-day work

Three questions as they come up day to day, and the document in which the answer should be found. Whether and how well the answer comes with its source, you check in a demo with your own documents.

“Which plan revision is valid for the site, and what has changed since the previous index?”
1 Construction drawing index C · drawing register
“Which conditions are in the building permit, and which are still open?”
2 Building permit · site meeting minutes
“What was recorded at acceptance, and when does the warranty expire?”
3 Acceptance report · deadlines from the works contract

Documents

The documents that matter to you

Planning submission, site and construction drawings with revision status and index
Building permits with conditions and the correspondence with the building authority
Bills of quantities and tender documents, including in the ÖNORM A 2063 exchange format
Works contracts under ÖNORM B 2110, plus supplementary offers and additional cost claims from the contractors
Site meeting minutes, site diary and reports from the site supervision
Structural calculations, building physics certificates and the fire safety concept under the OIB guidelines (Austrian Institute of Construction Engineering), plus the energy performance certificate
Acceptance reports, defect lists and photos from site

Integrations

Connecting your systems

Your system stays as it is. Whether and how a connection is possible, we check before we start — until then, you simply upload documents.

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Pricing

What it costs

Basic package

from€500/ month

One-off setup €2,900 · net

A flat fee per company. Everyone in your firm may ask — the front office just as much as the professionals, no per-head licence. Whether a connection to your system is possible, we check before we start; one-click connections are included in the setup, others are billed by effort, and what they cost is fixed beforehand.

At the kickoff we record twenty questions that the acceptance is based on.At the kickoff we agree on twenty questions together – along with the documents the answer should come from. At acceptance we go through them together and look at what the system does with them. What follows from that is set out in the offer.

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Getting started

Where you start

Start with a completed project, not the current one: planning submission, permit, drawing register, minutes and the documents from acceptance. With a project whose outcome you know, you quickly see in a demo whether the answers and sources hold up. Until the connection to your project storage has been checked and set up, uploading is the way in: the project folder in one go, the correspondence with the authority and the site supervision, scans of the old submission folders. If it works for one project, add the next.

FAQ

Frequently asked questions

Two versions of the same floor plan, neither with an approval note. What does the system answer?

It doesn’t decide. The answer names both plans with index and date and, where available, the drawing register and the email or minutes that show an approval — or don’t — each with its source. Whether a missing approval note becomes clear is an obvious point to check in the demo. Which version is valid is still decided by a person in your office; they just no longer have to search the whole folder for it.

Does this replace our deed archive?

No. For deeds drawn up electronically and for public deeds on paper whose originals remain with you, the Ziviltechniker Act 2019 (ZTG 2019) provides for retention of at least thirty years; § 71 ZTG 2019 is the basis for the Federal Chamber’s deed archive, to which this obligation passes once storage there is confirmed. Nothing changes there. The knowledge base is something else: it makes the rest of your project files — plans, permits, minutes, correspondence — searchable, with sources, and it doesn’t store or move anything in your filing system.

The authority’s consent to a deviation is in a two-sentence email. Can you get at something like that?

If the mailbox is included, it can be queried too. You choose the mailboxes and folders to be mirrored; emails go into the knowledge base with their attachments. The answer then names the email, with sender and date, as the source. Whether such short emails can be found among many others, you check in the demo with a case you know. Nothing in the mailbox itself is moved, flagged or deleted, and nothing is sent from it — at most, drafts are created.

Besides plans, our project storage holds fee documents, internal cost calculations and competition entries. Will everyone see those?

Only if you decide so. Permissions depend on document types and roles, not on individual files: plans, permits and minutes are open to the project team, fee and calculation documents stay with management, and a separate group can be set up for documents from ongoing competitions. A person confirms the document type, because that is exactly what visibility depends on. In the demo you can try out with a restricted role what comes back for a question about fee documents.

Request a demo — with examples from Architects & Engineering Consultancies

In thirty minutes by video we show you, using examples from your industry, how questions are answered and what the source for each answer looks like. You do not need your own documents for this.